Effective Date: March 6, 2025
At Peace of Mind Counseling & Consulting, we are committed to protecting your privacy. This page outlines how we handle information collected through our website and your rights regarding your Protected Health Information (PHI) under the Health Insurance Portability and Accountability Act (HIPAA) and New Jersey law.
1. Website Privacy (Digital Data)
When you visit pomcc.org, we collect minimal information to improve your experience:
- Information You Provide: If you use our “Book Appointment” or “Contact” forms, we collect your name, email, and phone number.
- Warning: Please do not submit highly sensitive clinical information via web forms, as these are intended for initial inquiries and scheduling only.
- Cookies: We use basic analytics to understand site traffic. You can disable cookies in your browser settings at any time.
2. Confidentiality & Mental Health Records
As a licensed New Jersey practice, your therapy records are protected by NJ Administrative Code § 10:37-6.79. We will not disclose your information without your written electronic or paper consent, except in the following legal exceptions:
- Safety Threats: If there is an imminent threat of harm to yourself or others.
- Abuse Reporting: Legal requirements to report suspected child abuse, elder abuse, or neglect of disabled individuals.
- Court Orders: If a judge issues a legitimate court order for record disclosure.
- Insurance/Billing: Providing necessary data to third-party payers to secure payment for your services.
3. Your Patient Rights (HIPAA)
Under federal HIPAA guidelines, you have specific rights regarding your health information:
- Right to Access: You may request an electronic or paper copy of your medical records.
- Right to Amend: You can ask us to correct health information you believe is incorrect or incomplete.
- Right to Restrict: You can ask us not to share certain information for treatment or billing. If you pay for a service out-of-pocket in full, you have the right to restrict that information from being shared with your health insurer.
- Right to Confidential Communication: You can request that we contact you only at a specific phone number or address.
4. Updates & Compliance
As of February 16, 2026, federal law requires updated notices regarding substance use disorder records (Part 2). We maintain full compliance with these 2026 HIPAA updates to ensure your data remains secure.
5. Contact Information
If you have questions about this policy or wish to exercise your rights, please contact our Privacy Officer:
- Email: Admin@pomcc.org
- Phone: (848) 300-3933
- Address: 63 W Main Street, Ste A-5, Freehold, NJ 07728